HIPAA-Compliant Medical Translation
Medical translation and interpretation structured the way HIPAA requires — a Business Associate Agreement signed first, encrypted file handling, and HIPAA-trained staff on every engagement.
5.0 average rating on Google reviews Quotes returned same business day
Certified GSA Schedule Holder - HIPAA-trained staff
- 300+ languages - 24/7 support
- GSA Schedule Holder - NASPO ValuePoint Contract Holder - Trusted by State & Federal Agencies - Serving Major U.S. School Districts
What is HIPAA-compliant translation?
HIPAA-compliant translation is medical translation structured around the privacy obligations of protected health information (PHI). Under 45 CFR 164.502(e), a covered entity needs a signed Business Associate Agreement before disclosing PHI to a vendor — so a compliant provider signs the BAA first, moves files through encrypted transfer, and staffs the work with HIPAA-trained personnel.
Sending PHI to the wrong vendor is itself the violation
The exposure doesn't wait for a mistranslation. Emailing records to a translation vendor with no BAA, no encryption, and no trained staff is a disclosure problem the moment the file leaves your system — and it's your organization, not the vendor, that answers for it. Compliance has to be structured before the first record moves.
Structured for PHI since the first file
Taika Translations has served healthcare organizations since 2009 — 102,000+ projects across 300+ languages, with HIPAA-trained staff, a 5.0★ Google rating, and GSA and NASPO ValuePoint contracts. For work involving PHI, the engagement starts with a signed Business Associate Agreement, not a promise.
How a HIPAA-compliant engagement starts
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Request a BAA and quote — no PHI needed
Tell us the document types, languages, and volume. Taika returns a BAA and pricing the same business day, before any protected health information changes hands.
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Sign the BAA, then transfer securely
Once the BAA is in place, files move through encrypted, access-controlled transfer — never plain email — to the assigned, HIPAA-trained team.
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Translate, deliver, and close out
Documents run through translation, independent editing, and second-linguist proofreading, then files are returned or securely destroyed per your requirements.
What you get
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BAA signed first
Under 45 CFR 164.502(e), the Business Associate Agreement comes before the disclosure — Taika signs it as standard, not as an upsell.
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Encrypted, access-controlled transfer
PHI never moves through plain email; access is limited to the assigned project team.
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HIPAA-trained staff
Everyone who handles PHI has completed HIPAA training — project managers and production staff alike.
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TEP quality on every document
Translation, independent editing, and second-linguist proofreading — privacy safeguards never substitute for accuracy.
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Return or destruction at close-out
Files are returned or securely destroyed at the end of the engagement, per your organization's requirements.
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300+ languages
Patient-facing documents and records in the languages your population actually speaks — plus HIPAA-conscious interpretation.
When a document contains protected health information, translation isn’t just a language question — it’s a privacy obligation. Taika Translations structures medical translation and interpretation so that PHI is handled the way HIPAA requires, starting before any records change hands.
We sign a Business Associate Agreement first
Sending records out for translation is a disclosure of PHI. Under 45 CFR 164.502(e), a covered entity must have a signed Business Associate Agreement (BAA) in place before disclosing PHI to a vendor that will handle it. Taika signs a BAA first — it’s standard, not an upsell.
Safeguards, not promises
- Encrypted, access-controlled transfer — PHI never moves through plain email; access is limited to the assigned team.
- HIPAA-trained staff — everyone handling PHI has completed HIPAA training.
- Return or destruction — files are returned or securely destroyed at the end of the engagement, per your requirements.
What you can order
Certified and standard translation of patient-facing documents (consent, discharge, education), medical records and clinical notes, and vital documents for Section 1557 language access — plus HIPAA-conscious phone and video interpretation. See healthcare language access for an organization-wide view.
You don’t need to send any PHI to get started. Request a BAA and quote with your document types, languages, and volume.
- HIPAA-Trained Staff
- 5.0★ Google Rating
- Trusted by State & Federal Agencies
What we cover
- Patient consent, discharge, and education documents
- Medical records and clinical notes
- Vital documents for Section 1557 language access
- Insurance, claims, and EOB documents
- Patient correspondence and portal content
- Care instructions and medication guides
Quality & privacy safeguards
- BAA signed before any PHI is disclosed; encrypted, access-controlled file transfer throughout
- Translation, independent editing, and second-linguist proofreading by HIPAA-trained staff
- Files returned or securely destroyed at close-out, per your requirements
What clients say
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“[Taika] consistently exceeded our expectations... over the past six months.”
Shelley Bales · Belton Independent School District (BISD)
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“Impeccable expertise and a flawless manner of doing business, all topped with a heartwarming attitude.”
Sergey P. · client since 2019
Credentials & registrations
- HIPAA-Trained Staff
- GSA Schedule Holder
- NASPO ValuePoint
- Veteran-Owned (VOSB)
- SAM.gov Registered
- Meets ISO 17100 · 9001 · 27001
- ATA-Certified Translators
- 5.0★ Google Rating
Frequently Asked Questions
Why does a translation vendor need a Business Associate Agreement?
Sending records out for translation is a disclosure of protected health information (PHI). Under 45 CFR 164.502(e), a covered entity must have a signed Business Associate Agreement (BAA) in place before disclosing PHI to a vendor that handles it on the entity's behalf. Taika signs a BAA before any PHI changes hands.
How is PHI protected during a project?
Files move through encrypted transfer with access controls — never plain email. Taika's staff are HIPAA-trained, and files are returned or securely destroyed at the end of the engagement per your requirements.
Do you need PHI to give a quote?
No. Tell us the document types, languages, and volume and we can return a BAA and pricing without any protected health information changing hands first.
Does HIPAA-compliant handling extend to interpretation?
Yes — phone and video interpretation for patient encounters run with the same HIPAA-trained staff and confidentiality structure as document work, so spoken and written language access can sit under one BAA and one accountable vendor.
Who translates documents containing PHI — are they qualified?
Projects are assigned to professional linguists matched to medical subject matter, and every translation is independently edited and proofread by a second qualified linguist. We use ATA Certified translators whenever the client or content requires or requests it — and everyone handling PHI is HIPAA-trained.
Can Taika support Section 1557 language access requirements?
Yes — vital documents for Section 1557 language access are part of the standard scope, alongside patient-facing consent, discharge, and education materials. See our healthcare language access page for the organization-wide view across translation and interpretation.
Ready when you are
Prefer to talk? Call +1 830-355-2205 or +1 865-258-7903, quotes returned same business day.
Reviewed by Margarita Ehlinger, Chief Project Manager — updated