Medical Translation Services
Accurate, confidential translation of medical records, clinical trial documents, and patient materials — by linguists matched to medical subject matter and staff trained on HIPAA requirements.
5.0 average rating on Google reviews Quotes returned same business day
Certified GSA Schedule Holder - HIPAA-trained staff
- GSA Schedule Holder - NASPO ValuePoint Contract Holder - Trusted by State & Federal Agencies - Serving Major U.S. School Districts
- 300+ languages - 24/7 support
What is medical translation?
Medical translation is the specialized translation of healthcare content — patient records, clinical trial documents, consent forms, and patient education materials — by linguists with medical subject-matter expertise. Because a mistranslated dosage or diagnosis carries clinical risk, professional medical translation uses a multi-step quality process rather than a single translator.
In medical content, a small error is never small
A mistranslated dosage, allergy, diagnosis, or consent clause isn't a typo — it's a patient-safety event and a liability exposure. General-purpose translation, machine output, or a bilingual staff member doing their best cannot carry that risk. Medical content needs linguists who know the terminology and a process that catches errors before delivery.
Healthcare organizations have trusted Taika since 2009
Taika Translations serves hospitals, clinics, research teams, and health plans with linguists matched to medical subject matter and staff trained on HIPAA confidentiality requirements — 102,000+ projects delivered across 300+ languages, on GSA and NASPO ValuePoint contracts, with a 5.0★ Google rating. When a client requires it, we sign an NDA before the first file moves.
How medical projects run
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Send your documents securely
Request a quote and transfer files through our secure channel — never plain email. Quotes are returned the same business day, with an NDA first if you require one.
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Subject-matter translation + independent review
A medically experienced translator completes the work; a second qualified linguist independently edits and proofreads it — terminology, dosage figures, completeness.
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Delivery in your format
Translations are returned matching your source formatting, with certification available for records that will be filed with courts, insurers, or USCIS.
What you get
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Medical subject-matter linguists
Translators are matched to the content — clinical, pharmaceutical, device, or patient-facing — not pulled from a general pool.
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HIPAA-trained handling
Staff are trained on HIPAA confidentiality requirements, files are stored privately, and NDAs are signed whenever a client requires one.
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TEP on every project
Translation, independent editing, and second-linguist proofreading — the quality process runs on every medical document, not just the large ones.
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300+ languages
Spanish, Chinese, Vietnamese, Arabic, Russian, Haitian Creole and hundreds more — the languages your patient population actually speaks.
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Certified when you need it
Records bound for USCIS, courts, or insurers can be delivered as certified translations with a signed accuracy statement.
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Turnaround that respects deadlines
Standard documents in 2–3 business days; rush available for filings, IRB deadlines, and discharge timelines.
Medical documents demand precision that a general-purpose translation cannot guarantee — a mistranslated dosage, diagnosis, or consent form carries real risk. Taika Translations translates medical records, clinical trial documents, and patient materials with translators matched to medical subject matter, and staff trained on HIPAA confidentiality requirements.
Every medical translation follows the same quality process Taika uses across its certified work: translation, independent editing, and proofreading by a second qualified linguist, with a signed non-disclosure agreement available whenever a client requires one. For hospitals and health systems, that process pairs with our interpretation services — including on-demand phone interpretation — so written and spoken language access run through one accountable vendor.
What our medical translation services cover
- Patient records and clinical notes — histories, discharge summaries, imaging and lab reports, referral letters.
- Informed consent forms — where an ambiguous rendering undermines whether consent was genuinely informed.
- Patient-facing materials — discharge instructions, medication guides, pre- and post-op instructions, intake forms, and notices of privacy practices.
- Clinical trial documentation — protocols, investigator brochures, case report forms, and patient-reported outcome instruments.
- Medical device documentation — IFUs, labeling, and EU MDR materials.
- Certified medical records for USCIS, court, disability, or insurance submission, with a signed certificate of accuracy.
Why written and spoken language access belong together
Most health systems buy these separately: an interpreting vendor for the encounter, a translation vendor for the paperwork. The patient then hears one set of terms from the interpreter and reads different ones on the discharge sheet — and the organisation ends up managing two contracts against the same obligation.
Taika delivers both. Section 1557 of the Affordable Care Act and Title VI of the Civil Rights Act cover meaningful access for patients with limited English proficiency, and neither treats the interpreted conversation and the written instruction as separate duties. Running both through one vendor means shared terminology, one quality process, and a single point of accountability when a regulator or an accreditation surveyor asks how language access is provided. See healthcare language access for the compliance view, or HIPAA-compliant translation for the confidentiality controls.
Confidentiality is the baseline, not an add-on
Medical documents are protected health information. Staff are HIPAA-trained, an NDA is available on request, and the two-linguist review process happens under those same controls rather than through an open marketplace of unvetted freelancers. For public health departments and hospital systems that must purchase through an existing vehicle, Taika is a GSA Schedule and NASPO ValuePoint contract holder.
- USCIS Acceptance Guarantee
- Full-Year Accuracy Warranty
- 5.0★ Google Rating
What we cover
- Medical records and patient charts
- Clinical trial protocols, ICFs, and study documents
- Patient education and discharge materials
- Informed consent forms
- Insurance claims and EOB documents
- Prescriptions and medication guides
- Instructions for use (IFUs) and device documentation
- Immunization records (school, travel, USCIS)
Quality & confidentiality
- Subject-matter translation by a linguist experienced in medical content
- Independent edit by a second qualified linguist — terminology and figures verified against the source
- Final proofread and delivery; HIPAA-trained handling throughout, NDA on request
What clients say
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“I have used Taika Translations' services on several occasions and have always been impressed by the quality of their work… experts in various fields, ensuring exceptional accuracy and fluency in every translation.”
Erick C. · translation client
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“Impeccable expertise and a flawless manner of doing business, all topped with a heartwarming attitude.”
Sergey P. · client since 2019
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“Excellent 24/7 communication and engagement. Couldn't be happier about the cooperation.”
Fazil · project client
Credentials & registrations
- HIPAA-Trained Staff
- GSA Schedule Holder
- NASPO ValuePoint
- Veteran-Owned (VOSB)
- SAM.gov Registered
- Meets ISO 17100 · 9001 · 27001
- ATA-Certified Translators
- 5.0★ Google Rating
Frequently Asked Questions
What medical documents can Taika translate?
Medical records, clinical trial documents, patient education materials, insurance claim documents, prescriptions, informed consent forms, device IFUs, and related healthcare documentation. If your document type isn't listed here, request a quote and describe it directly.
Is my medical information kept confidential?
Yes. Taika's staff are HIPAA-trained, files are transferred and stored securely, and Taika signs a non-disclosure agreement whenever a client requires one — raise this with your project manager when requesting a quote.
Does Taika handle clinical trial translation?
Yes — clinical trial documents are one of the medical document types Taika regularly translates, including protocols, informed consent forms, and study materials. Request a quote with your specific document set and timeline.
Who translates the documents — are they medically qualified?
Projects are assigned to professional linguists matched to medical subject matter, and every translation is independently edited and proofread by a second qualified linguist. We use ATA Certified translators whenever the client or content requires or requests it.
Can medical records be certified for USCIS or court use?
Yes. Medical and immunization records that will be filed with USCIS, a court, or an insurer can be delivered as certified translations with a signed accuracy statement — covered by our 100% USCIS Acceptance Guarantee.
Do you provide medical interpreting as well as document translation?
Yes, and that is the point of using one vendor. Most health systems buy interpreting and translation separately, so the patient hears one set of terms in the encounter and reads different ones on the discharge sheet. Taika provides on-demand phone and video interpreting, on-site interpreters, and ASL/CART alongside written translation, with shared terminology across both.
How does this help with Section 1557 and Title VI compliance?
Both require meaningful access for patients with limited English proficiency, and neither treats the interpreted conversation and the written instruction as separate obligations. Running spoken and written language access through one vendor gives you one quality process, consistent terminology, and a single accountable answer when a regulator or accreditation surveyor asks how access is provided.
Can a health department or hospital buy this on an existing contract?
Often, yes. Taika is a GSA Schedule holder and a NASPO ValuePoint contract holder for language services and is SAM.gov registered, so public health departments, hospital districts, and state entities can frequently purchase through a vehicle they already have rather than running a new solicitation.
Who has access to my documents during translation?
Only the assigned linguists and project staff needed to complete and review the work, all HIPAA-trained, with a signed NDA available on request. Work is not distributed through an open marketplace of unvetted freelancers.
Can you translate informed consent forms?
Yes, and they are treated as higher-risk than general patient material: an ambiguous rendering goes to whether consent was genuinely informed. Consent documents run through the same two-linguist review with terminology checked against the source.
What languages do you support for patient materials?
300+ languages, including the highest-demand U.S. patient languages — Spanish, Chinese, Vietnamese, Arabic, Russian, Korean, Tagalog, and Haitian Creole — so your patient communications can match the population you actually serve.
Ready when you are
Prefer to talk? Call +1 830-355-2205 or +1 865-258-7903, quotes returned same business day.
Reviewed by Artjom Dudarev, Senior Project Manager — updated